PowerPoint continues to be one of the most used tools when it comes to creating a presentation or need visual assistance. All the features PowerPoint has to offer has been with us for many years, but it’s not always easy to get the most out of the app. With so many features it’s easy to get lost in everything the app has to offer. One of the features that usually goes unnoticed is the one that let the users embed a YouTube video into a PowerPoint presentation.
In PowerPoint 2016 this feature has become more visible, but that doesn’t necessarily mean everyone will know how to use it or where to find it.
Don’t forget that for the YouTube video to play; you are going to need a reliable Internet connection. This rule applies to any video you insert that come from the web. Hopefully, there won’t be any Internet problems when you have to give your presentation.
Things to Consider Before Embedding a YouTube Video in PowerPoint
Before getting started, The steps to embed a YouTube video will differ depending on the PowerPoint version you are using. For example, in PowerPoint 2007 (if you’re still using that), you will need an add-in.
If you think that you will need to format the look of the video, don’t forget that the Embed code method is only available in PowerPoint 2010 and 2013. This allows users to choose or unchoose the bottom and top bands of the YouTube video you are going to be using.
Will you be needing the Playlist of the video you are going to be using in your PowerPoint slide? If the answer is yes, then you are going to have to navigate to the YouTube video through the channel’s playlist. One thing to keep in mind is that adding a playlist is not available in PowerPoint 2007.
How to Embed a YouTube Video to a Powerpoint Presentation?
Inserting a YouTube video to a PowerPoint presentation sounds harder than it actually is. Don’t let the title intimidate you since you will see that it’s easy and that you were overreacting when you first found out that’s what you needed to do.
The first thing you need to do is to go to the Ribbon and click on the Insert tab. You will see the media group all the way to the right, and in that group, you will see the Video option. Click on the drop-down menu you will see the Online Video option.
You should now see a new window appear with the options from where you can insert your online videos from. The Insert Video window should have YouTube as the second choice.
This is going to be a breath of fresh air for you when it comes to design. If you have usually been inserting video directly from your PC, you are used to seeing a different design all the time.
If you have used your Windows ID to sign in, you are going to see an additional option. The more, the better, right? You will see the OneDrive – Personal option. This option allows you to add videos to your presentation, but this time the videos are going to be from your OneDrive account.
Let’s say you didn’t use your Windows ID or simply don’t have one. In that case, you are only going to see two options; from Video Embed Code and YouTube. The YouTube options are the one you’re interested in, right?
How to Search for YouTube Videos Within PowerPoint?
To insert your YouTube video, you need to paste the video’s URL into the box that says search YouTube. If you want to find an even better video, you can also use this box as a search box as well. That way, you are sure that you have the best video you can find for your presentation.
Thanks to this search tool, you won’t have to leave PowerPoint to find another video. Once you have entered the URL, you should see the thumbnail load. Don’t worry if it doesn’t load immediately, you’ll see it. When it does load, click on it and then choose Insert to embed the YouTube video to your slide.
As you can see the thumbnails are easy to see and aren’t too small.
How to Preview Your YouTube Video in PowerPoint?
You will now see a rectangle on your slide, and if you need the video to be a certain size, you’ll be able to do that too. If you want to preview your video, just right-click on the video and choose Preview. See, I told you that embedding YouTube video in PowerPoint wasn’t as hard as you probably thought it was.
Are you having problems? If you have noticed that the video did not insert that way it should of, make sure that you have installed the needed Office updates. That could quickly explain why you can’t embed your YouTube video to PowerPoint presentation correctly.
What to Do When You Don’t Know The Name of The YouTube Video?
I have got you covered if you don’t know or can’t remember the name of the YouTube video you need to use while embedding in PowerPoint. First, click the slide that you want to add a video too. Now, go to YouTube and search for the video you need to embed. Under the video frame click on share and then click on Embed. Don’t forget to copy the code.
Now that the code has been copied, it’s time to head on over to PowerPoint. Repeat the process of clicking on the Insert tab > Video > Online Video. This time, you need to choose the From a Video Embed Code box. Leave the YouTube option above alone for now.
Hopefully, you haven’t copied anything else since you copied the Embed code fromYouTube. Just paste the code where it indicates, and you should see a video rectangle on your PowerPoint slide. Even though you used a different option, you can still mode and resize it. The steps to preview it are also the same right click on the video > Preview.
PowerPoint Compatibility Issues
If you are doing the presentation with someone else, you are probably going to want to show them what you have so far, right? In that case, you will share your files with that person, but there is one thing to keep in mind, though. Don’t take for granted that they are automatically using the same version as you.
If you are both using PowerPoint 2016 then you have nothing to worry about; the problem comes when you are both using different versions. With different PowerPoint versions, you can quickly face compatibility issues. Keep in mind that being able to insert YouTube video was something users could do in PowerPoint 2010 and 2013.
The Pro Review from TechReviewPro
PowerPoint is a very useful tool; whether you are using it for work or school. It offers you all the features you are going to need and maybe even some that you will probably never use since it offers so many. No complaints here, the more options you have to choose from the better. You might not use them anytime soon, but it is always good to know that they are there for whenever you need them.
The key to becoming a PowerPoint master is taking it one step at a time. If you try to learn everything at once, you are only going to end up with a headache. Before you know it you’ll know just as much as any PowerPoint Expert and maybe even more, depends on how much time you dedicate to it.
Now you learned how to embed a video in PowerPoint presentation, and tomorrow you will probably learn something else. Some PowerPoint features are easier to find than others, but it’s nothing a simple tutorial can’t fix. You always have the option of playing around with the features yourself whenever you are not working on anything important, though. Did I miss a tip that would make this tutorial even better? If so, let me know in the comments.
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