The importance of digital collaborations in the post-pandemic world cannot be stressed enough. Several web conferencing software tools have made it easy for people all over the world to collaborate with their team members.
However, there are tons of options available when it comes to video conferencing software tools. Selecting the best web conferencing software among the numerous options available is a bit challenging.
However, this article lists and explains some of the best paid and free web conferencing tools along with their pros and cons. Read them out and ensure that selecting the best video conferencing tools is no more a challenge to you.
- Top 11 Best Web Conferencing Software Tools for Video Conferencing and Collaboration
- 1) Zoom Video Conferencing
- 2) Google Meet Video Meeting
- 3) Skype Free Video Meeting
- 4) Demio Webinar Conferencing Software
- 5) Slack Web Conferencing Tool
- 6) Livestorm Webinar and Video Conferencing Software
- 7) TeamViewer Web Conferencing Meeting
- 8) GoToWebinar Virtual Conferencing Software
- 9) Webex Video Conferencing and Meeting
- 10) Lifesize Video Meeting Tool
- 11) Dialpad Video Meeting Tool
- Frequently Asked Questions About Web Conferencing Software Tools
- The Pro Review from TechReviewPro
Top 11 Best Web Conferencing Software Tools for Video Conferencing and Collaboration
Check out some of the best web conferencing software tools with each of their pros and cons below.
1) Zoom Video Conferencing
Zoom is the most popular and the most used web conferencing software tool, which ensures that web conferencing is easy for you and your work isn’t hindered by any means.
Pros of Zoom Video Conferencing Tool:
a) Large Audience Support:
Zoom supports a large audience, which is a mighty benefit of this video conferencing tool. No matter what your requirement is, you can count on Zoom to get it covered efficiently.
Zoom is extremely easy to use, and hardly demands any sort of technical expertise from your side. The goal of this application is to make web conferencing easy, and it has efficiently achieved the same to a considerable extent.
With Zoom, you don’t need to worry about video and audio quality by any means. It supports superior quality of both and hence is the most preferred web conferencing tool.
Cons of Zoom Video Conferencing Software:
a) Comment Control:
Yes, Zoom has a lot of advanced features, but it doesn’t allow the organizers to delete comments. It implies a lack of comment control, which I feel is a drawback.
b) Cloud Files:
Zoom allows saving the meeting on the cloud. But, the cloud file sizes are a bit inconsistent, which is again a major drawback of this video conferencing tool.
Pricing of Zoom Web Conferencing Tool:
a) Basic Plan:
A maximum of 100 participants can participate in the meetings with this plan. You don’t get any cloud storage with it.
b) Pro Plan:
Again, 100 participants can participate in the meetings with this plan. You get cloud storage of 1GB.
c) Business Plan:
300 participants can participate in the meetings with this plan. You get cloud storage of 1GB.
d) Enterprise Plan:
500 participants can participate in the meetings with this plan. You get unlimited cloud storage with this plan.
2) Google Meet Video Meeting
Mighty Google! It has tools for everything that can smoothen your business considerably. Google Meet is one tool that you can effectively use to ensure that your collaboration with the team members is extremely smooth.
Pros of Google Meet Web Conferencing Tool:
a) Amazing User Experience:
The user interface of Google Meet is extremely easy to understand and hence conducting web conferences using Google Meet is also easy. The user experience with this video conferencing tool is top-notch.
b) Efficient Integration:
Google Meet efficiently integrates with several tools like Google Calendars, Google Contacts, etc. These integrations genuinely make things easy for you considerably.
c) No Application Required:
You don’t require any sort of heavy application or plugin to use Google Meet. You can use it for video meetings on the browser itself.
Cons of Google Meet Video Conferencing Tool:
a) No Two-Way Screen Sharing:
This tool doesn’t allow two-way screen sharing which is a restriction when the sharing aspect is taken into consideration. However, I do expect Google to fix it or say include two-way sharing in future upgrades.
Pricing of Google Meet Online Meeting Tool:
|Google Meet||Individual Plan||Enterprise Plan|
|Max Meeting Length (1:1)||24 hours||24 hours||24 hours|
|Max Meeting Length (3+ Participants)||1 hour||24 hours||24 hours|
|Number of Meetings||Unlimited||Unlimited||Unlimited|
|Q & A||No||No||Yes|
|Customer Support||Self-Help & Forums||24/7 Online Support & Forums||24/7 Online Support & Forums|
|Google Drive Storage||15GB/User||15GB/User||Unlimited|
|Pricing||Free||$7.99/Month||Reach out to the sales team to know the price quote|
3) Skype Free Video Meeting
Skype, a Microsoft product has been another popular web video conferencing tool for a while now. You can conduct video meetings, communicate with your team, or even share your screen on any browser with Skype.
Pros of Skype Web Conferencing Tool:
a) Easy to Use:
This online meeting tool is amazingly easy to use for every user. It’s just a matter of a few clicks, and you can start communicating with your team members with subtle ease.
b) Screen Sharing:
Skype makes screen sharing amazingly easy for users. You can effectively share your screen with your team and hence facilitate overall team communication.
c) Cost-Effective Option:
Skype is quite a cost-effective option as compared to other web conferencing tools. Hence, if budget is your factor to consider, Skype can be your perfect option for video conferencing and team collaboration.
Cons of Skype Video Conferencing Tool:
a) Sound Qualities:
The sound quality on Skype is based on bandwidth, which sometimes degrades the sound quality. Hence, you might face disruptions with sound sometimes with this web conferencing tool.
Pricing of Skype Web Conferencing Tool:
If just basic calling and screen-sharing is your requirement, you can use Skype for free. However, if you need to make a lot of calls, you can purchase a subscription to this video conferencing software tool.
The subscription charges for Skype start from $1.19/Month.
4) Demio Webinar Conferencing Software
Demio is another one of the most popular web conferencing software tools that efficiently integrates with several other tools and hence helping you to smoothen your webinar considerably.
Pros of Demio Webinar Conferencing Tool:
a) Efficient Integration:
This hassle-free webinar software tool efficiently integrates with a large number of crucial tools. Some of the most popular examples are MailChimp, ConvertKit, Zapier, etc.
You can effectively use these tools to uplift the quality of your webinar.
b) Clean Interface:
Demio comes with a very clean interface that makes it easy for you to create webinars. The clean and simple interface makes it easy for you to understand this webinar software tool and use it.
c) Amazing Customer Support:
Demio comes with an efficient customer support team that is capable enough of resolving any sort of issue in no time. Hence, in case, you face any issue with this web conferencing software tool, you can expect it to get resolved quickly.
Cons of Demio Webinar Conferencing Software:
a) Lags Sometimes:
Some users have reported that this webinar software tool lags sometimes. However, it’s completely substantial and not a major issue by any means.
Pricing of Demio Webinar Conferencing Software:
a) Starter Plan:
This plan is perfect for small-scale businesses and solo entrepreneurs. It offers a 50 attendee room.
Pricing: $49/Month & $34/Month (if you go with annual payment mode).
b) Growth Plan:
This plan is an ideal option for growing companies. It offers a room for 150 participants.
Pricing: $99/Month & $69/Month (if you go with annual payment mode).
c) Premium Plan:
If you have really advanced requirements, the premium plan is your answer. It provides a room for 500 or 1000 participants.
Pricing: Depends on your requirements.
5) Slack Web Conferencing Tool
Slack is another web conferencing tool that has been gaining immense popularity lately. This collaboration and productivity tool comes with almost every advanced feature required for successful web conferencing.
Pros of Slack Web Conferencing Software:
Slack efficiently integrates with other important tools. Hence, you get access to some of the best tools that can genuinely help you out with web conferencing.
b) File Sharing:
You can share a file with the utmost ease with Slack. Hence, getting feedback from your team is easy and instant with Slack.
c) User Interface:
Slack comes with an amazing user interface. Hence, web conferencing with Slack is both, easy and fun.
Cons of Slack Web Collaboration Tool:
The storage limit with Slack is quite less as compared to similar tools. Storage is a major drawback accompanying Slack.
b) Hard to Keep Track:
With Slack, tracking the previous messages is usually hard. Even the search functionality doesn’t help much in terms of making it easy.
Pricing of Slack Web Conferencing Software:
a) Free Plan:
You get access to 10,000 messages along with 10 integrations with other apps.
b) Pro Plan:
You get all the benefits of the free plan. Also, you get the entire message history along with unlimited integrations. Additionally, this plan allows secure collaborations with external organizations too.
c) Business Plan:
You get all the benefits of the Pro plan. Also, you get advanced identity management along with the flexibility to export messages. You get advanced customer support with this plan.
d) Enterprise Grid:
If large-scale collaboration is your requirement, the Enterprise Grid plan is your answer.
The plan comes with streamlined administration and offers advanced customization for your web conferencing. You get a designated customer support team.
Pricing: Vary as per your requirements.
6) Livestorm Webinar and Video Conferencing Software
If showing product demos and conducting frequent training sessions are your requirement, Livestorm might be a perfect choice for you. This video conferencing software tool incorporates every feature required to cater to these requirements.
Pros of Livestorm Web Conferencing Software:
The analytics feature of Livestorm gives you insights into several important data like the number of people visiting your webinar, the comparison of traffic on your webinars, and much more. The presence of analytics is a major and unique benefit of this amazing webinar and video conferencing software tool.
b) No Downloads Required:
Livestorm doesn’t demand any sort of downloads or application install. Just click on the invitation link, and you will be able to join a conference on a web browser. Yes, it is quite hassle-free!
c) Concrete Integrations:
1000+ integrations! Yes, the number is huge. It validates the fact that you get secure access to some of the most advanced and crucial tools that can directly help you out in terms of managing your web conference.
d) Amazing Customer Support:
Livestorm comes with an amazing customer support team. No matter what issues you face with your web conferencing, if you are using Livestorm, you can expect it to get resolved in no time.
Cons of Livestorm Video Conferencing Software:
With Livestorm, sometimes, the webinar quality is a bit low. However, it is quite rare and expected to get resolved in a short time.
b) Lacks Some Features:
Livestorm still lacks some features that are quite basic and offered by most web conferencing tools. The addition of these features can make it one of the best video conferencing tools available.
Pricing of Livestorm Web Conferencing Tool:
a) Free Plan:
You can conduct instant meetings with up to 4 people. The maximum timeframe of an event is 20 minutes. This plan allows a maximum of 10 registrants for an event.
b) Premium Plan:
All features of the free plan are available with this plan. Instant meetings for up to 16 people can be conducted.
The maximum timeframe of an event is 4 hours. There are no restrictions on the number of registrants with this plan.
Pricing: $109/Month (for 100 participants), $218/Month (for 250 participants), & $338/Month (for 1000 participants).
c) Enterprise Plan:
The plan allows unlimited hosts and unlimited attendees. You get dedicated CSM & priority support with this plan.
Also, it offers enterprise integrations and SAML SSO.
Pricing: Reach out to the sales team of Livestorm.
Note: You get a 30% discount with each plan if you decide to go with the yearly payment mode.
7) TeamViewer Web Conferencing Meeting
If you have been a part of customer support previously, TeamViewer might not be an alien tool to you. Video conferencing, screen sharing, and all in a very secure and user-friendly way have made this remote desktop software tool gain massive popularity.
Pros of TeamViewer Web Conferencing Software:
a) Multiple Applications:
TeamViewer is a multi-purpose application. The use of TeamViewer is not only confined to video meetings. You can effectively use it for several other applications.
b) Easy File Transfer:
TeamViewer provides one of the easiest file transfer ways when compared to other similar applications.
c) Easy Usage:
Using TeamViewer is quite easy. The management team has done an incredible job of designing the interface such that it is easy to use by everyone involved.
d) Excellent Customer Support:
TeamViewer comes with an amazing customer support team that can help you out in terms of resolving all sorts of issues with the tool usage efficiently.
Cons of TeamViewer Web Conferencing Software Tool:
a) Large File Sharing:
If you desire to share large files, TeamViewer might not be your best choice as it doesn’t support large file sharing. Instead, you should consider these excellent free large file-sharing tools.
Pricing of TeamViewer Web Conferencing Tool:
a) Remote Access:
This plan provides access to 1 licensed user and 3 computers.
b) Business Plan:
Provides access to 1 licensed user and 3 devices of your choice. Includes several add-ons and tech support.
c) Premium Plan:
Provides access to 15 licensed users and 300 devices can be managed at a time.
d) Corporate Plan:
Provides access to 30 licensed users and 500 devices can be managed at a time.
8) GoToWebinar Virtual Conferencing Software
GoToWebinar is one of the oldest and the most reliable web conferencing tools available. The amazing interface and some of the most efficient integrations make this tool a popular choice for people when it comes to web conferencing.
Pros of GoToWebinar Web Conferencing Tool:
a) Efficient Integrations:
GoToWebinar efficiently integrates with numerous important tools that provide you with a strong base when it comes to hosting an amazing web conference.
b) Easy to Use Application:
GoToWebinar is an extremely easy-to-use application that you can effectively use to host your web conference.
GoToWebinar does provide analytics that gives you an insight into various crucial factors. You can plan your web conferences according to these insights.
Cons of GoToWebinar Web Conferencing Software:
a) A Bit Expensive:
GoToWebinar is a bit expensive as compared to other similar tools. Hence, if you are under a tight budget constraint, this tool might not be your ideal choice.
Pricing of GoToWebinar Webinar Software Tool:
a) Lite Version:
This version of GoToWebinar allows a maximum of 250 participants. Pricing: $49/Month (billed annually).
b) Standard Version:
This version of GoToWebinar allows a maximum of 500 participants. Pricing: $99/Month (billed annually).
c) Pro Version:
This version of the tool allows a maximum of 1000 participants. You can try this version for 7 days. After the free trial, you need to purchase a subscription to the same. Pricing: $199/Month (billed annually).
d) Enterprise Version:
It allows a maximum of 3000 participants. Pricing: $399/Month (billed annually).
9) Webex Video Conferencing and Meeting
Webex is one of the most engaging web conferencing tools that has been in demand for a good time now. Be it conferencing, online meetings, document sharing, or anything, Webex efficiently caters to every requirement of businesses.
Pros of Webex Video Conferencing Tool:
a) Multipurpose Tool:
Be it conducting online classes, sharing tutorials, or hosting a web conference, Webex has everything in for you. The advanced features available here make Webex a very popular tool for a wide range of applications.
b) Efficient Integrations:
Webex comes with some of the most efficient integrations which ensures that you get access to some of the most advanced tools. These tools impart a significant positive impact on your web conference directly.
c) Control Functionality:
With Webex, you get control of things, which I feel is a primary benefit of using Webex. The web conferencing tool is extremely flexible and gives you a base to add your own flavours to your web conference.
Cons of Webex Web Conferencing Tool:
a) Quality Problems:
Webex sometimes gives quality issues with respect to calls. However, it is rare, but still, several users have reported this issue.
Pricing of Webex Web Conferencing Software:
a) Free Plan:
Allows meetings with up to 100 participants. You get features like screen sharing and personal room.
b) Meet Plan:
Allows meetings with up to 200 participants. You get the features like screen sharing, recording, virtual background, closed captions, and much more.
Pricing: $15/Month & $13.50 (if billed annually).
c) Call Plan:
You get premium calling features along with everything included in the meet plan of Webex.
10) Lifesize Video Meeting Tool
Lifesize primarily focuses on cloud-based architecture to provide a top-notch video conferencing feature. This online meeting tool has been a go-to web conferencing tool for businesses for more than two decades now.
Pros of Lifesize Web Conferencing Tool:
Lifesize comes with a very easy-to-use interface. This interface is a primary reason that most businesses find this app easy to use.
No matter what your requirements are, you can count on Lifesize to cater to them with the utmost efficiency. The tool is designed such that it covers a wide range of requirements, and without any sort of disruptions.
c) Centralized Directory:
Lifesize incorporates a centralized directory, which actually makes collaborations and communication seamless.
d) Third-Party Integrations:
Lifesize efficiently integrates with several third-party applications. Hence, you can count on this app to provide you access to several other crucial tools that can help you out with your collaborations.
Cons of Lifesize Video Conferencing Tool:
a) A Bit Overpriced:
I feel that Lifesize is a bit overpriced as compared to other similar web conferencing software tools.
Pricing of Lifesize Web Conferencing Software:
a) Standard Plan:
This plan allows a maximum of 100 hosts. Also, it comes with SSO support and a centralized management console.
b) Plus Plan:
It can host up to 300 participants and also provides dedicated storage space. This plan suites API access the most.
c) Enterprise Plan:
Includes every feature included in the standard and plus plan. Allows a maximum of 1000 participants in the live stream. Also, you get premium customer support with this plan.
Pricing: Varies as per your customization needs.
11) Dialpad Video Meeting Tool
Dialpad is one of the latest web conferencing tools that make communication seamless for businesses. Be it video conferencing, or simple texting, Dialpad has everything in for you.
Pros of Dialpad Video Conferencing Tool:
a) Effective Integrations:
Dialpad effectively integrates with several important tools that provide you free access to various applications. You can effectively use these applications to simplify web conferencing for yourself.
b) Easy to Use Tool:
Dialpad is an extremely easy-to-use tool. You can use each of the features offered by this tool with extreme ease.
With the features, this tool offers, Dialpad is an extremely cost-effective option as compared to other similar tools.
Cons of Dialpad Web Conferencing Tool:
a) Sometimes Overwhelming:
The number of features that this tool comes alongside it often makes a user feel overwhelmed. It might confuse users, which might affect the conference.
Pricing of Dialpad Video Meeting Tool:
a) Standard Plan:
You get unlimited calling, unlimited SMS, and all the call controls with this plan. Fax is an add-on offered.
Pricing: $20/Month & $15/Month (if you go with annual payment mode).
b) Pro Plan:
This plan comes with CRM integrations. It allows unlimited meetings.
Also, with this plan, the tool integrates with Zapier, Zendesk, Slack integrations, and much more. You get 24/7 customer support with the Pro plan of this tool.
Pricing: $30/Month & $25/Month (if you go with annual payment mode).
c) Enterprise Plan:
You get enhanced phone support along with IAM/SSO integrations.
Pricing: Varies according to your requirements.
Also Check Out: Top 10 Best Webinar Software for Cheap Budget Small Business
Frequently Asked Questions About Web Conferencing Software Tools
Yes, most web conferencing software tools do allow that. However, it’s wise to go through the features of the tool and confirm the same before you go with one.
Can I record my web conference for future reference?
Yes. Most web conferencing tools allow web conference recording. Hence, you don’t need to worry about the same at all.
How do I select the right web conferencing tool?
Firstly, be clear with your own requirements. Factors like the audience bandwidth you want, the cloud storage facilities, integrations, file sharing, your budget, etc. must be considered. Doing some research and clearing various things will make it easy for you to select the right web conferencing tool.
How do I boost the quality of my web conference?
Selecting the right web conferencing tool is the first thing you can do to ensure the high quality of your web conference. Also, make sure you use the features that the tool makes available effectively.
At last, use your own creativity, and see if you can add your own flavours to boost the quality of your web conference. Specifically, if you are conducting a seminar, or delivering tutorials, your creativity will play a crucial role.
Is using a web conferencing tool really essential?
What a web conferencing tool does is that it provides you with several integrations and advanced features like file sharing. These features and integrations can help you out in terms of simplifying your web conference set-up. Hence, a web conferencing tool is not a mandatory thing, but it can really simplify a lot of things for you.
The Pro Review from TechReviewPro
The above analysis will definitely make it easy for you to select the right web conferencing tool for yourself. A web conference is an integral part of any business as it facilitates communication, and a web conferencing software tool makes the web conference easy to a considerable extent.
So, what’s your choice with respect to the web conferencing software tool? Or did I miss anything? Or is anything still troubling or causing confusion for you with regards to the web conferencing tool?
If your answers to these questions are affirmative, don’t hesitate to comment below. I will be quick to help you sort them out. Peace!